13 Feb 2017

Operations Operations Associate

 New York, New York, United States

Job Description

Chalkbeat, a nonprofit education news organization, is looking for a smart, organized and entrepreneurial team member to coordinate our day-to-day operations and help build strong systems to support our rapid growth. The right candidate will be someone who is passionate about operations, is looking for a position that has room for growth, and is willing to work on tasks big and small to further Chalkbeat’s expansion. The ideal team member views operations as a positive support to the organization’s mission, and never as a bureaucratic obstacle to serving the needs of our team. The Operations Associate reports directly to Chalkbeat’s Chief Operating Officer. The key responsibilities for this role include:

Coordinating “human resources” and talent work as we support our current team and build a larger one, including:

– Payroll and time tracking

– Policies and procedures development

– Posting and tracking of available jobs

– Employee onboarding

– Coordination of our performance management system

– Coordinating entries for journalism contests

Providing smart logistics and executive support for our management team, including:

– Coordinating board meeting logistics and preparation of materials

– Scheduling and coordinating a variety of team meetings

– Handling expense reporting for CEO and COO

– Researching and booking cost effective and efficient travel

– Creating presentations for board meetings, all-team meetings and trainings

– Creatively planning and executing internal events with an eye toward culture building (all-team retreat, team meetings, holiday party, happy hours)

Providing a wide range of operations support as we serve our current bureaus and expand to new geographies, including:

– Office management for NYC headquarters, and support for bureaus and remote work spaces

– Researching and purchasing of centralized services

– Financial analysis to support budgeting and growth planning efforts

– Researching and executing document management strategies

Supporting efforts to diversity Chalkbeat’s revenue sources, such as:

– Project management for new revenue initiatives

– Support for donor campaigns

What qualifications we’re looking for:

  • Bachelors degree with significant work experience or Masters degree  
  • At least 2-4 years of relevant work experience (e.g. nonprofit operations)
  • Proven project management and task management ability
  • Superior attention to detail, with excellent analytical skills
  • Ability to build trusting relationships with Chalkbeat’s full team, even in a virtual setting
  • Flexible and comfortable in a work environment where multitasking is the norm, the pace is fast, and priorities will evolve
  • Great problem solving ability
  • Proficient with office software, primarily the Google Suite

Bonus points if you’ve got:

  • Knowledge of the journalism or education field
  • Experience using project management tools (Asana) or document management solutions (e.g. Dropbox, GoogleDrive)

About Chalkbeat:

Chalkbeat is the nonprofit news organization committed to covering one of America’s most important stories: the effort to improve schools for all children, especially those who have historically lacked access to a quality education. We’re in five locations — Colorado, Detroit, Indiana, New York, and Tennessee — and growing. Read more about our mission and values.

This is a full-time position with benefits. Chalkbeat offers a competitive salary, commensurate with experience, and a generous benefits package, including a paid winter recess. This position will be based in our New York City office.

How to Apply

Please send a resume and cover letter explaining your interest in the position to Include “operations associate” in the subject line. Chalkbeat is dedicated to equal employment opportunities for all applicants and employees. Chalkbeat encourages people of all races, colors, national origins, ancestries, creeds, religions, genders, ages, disabilities, veteran status, sexual orientations and marital statuses to apply.

Bureaus: New York. Job Categories: Full-Time. Job Types: Operations.


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