This job listing has expired and may no longer be relevant!
1 Aug
2017
Operations / Administration Director of Compliance
Job Description
JOB PURPOSE
The Director of Compliance leads Educational Alliance’s compliance and risk management efforts. She/he develops policies and procedures, training and communications programs, to assure compliance and reduce risk, and makes sure employees understand their role in both of these areas.
SCOPE OF INFLUENCE
- Manage and ensure full compliance with applicable local, state, and federal regulations and laws that govern Educational Alliance programs and facilities, including permit application, recertification, audits, and site inspections, so that the organization is “review ready”.
- Ensure management and employees are in compliance with applicable regulations and abide by agency policies, procedures, and standards of conduct.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Program Compliance and Risk Assessment (50%)
- Oversee staff responsible for compliance in different departments in order to sustain a collaborative working team so that compliance is achieved throughout Educational Alliance. Review, assess and implement performance standards; conduct assessments; and develop written goals, objectives, and plans to ensure compliance with federal Head Start Performance Standards (HSPS); NYC DYCD, DFTA, and FDNY; and other applicable government agencies.
- Lead compliance work pertaining to recruitment, retention, performance management, staff meetings, staff training and development, and evaluations for all programs. Support agency initiatives and monitor implementation to ensure compliance throughout process.
- Identify potential areas of compliance vulnerability and risk, develop and implement correction action plans and advise on strategies for preventing similar situations in the future.
- Collaborate with other agency departments and committees (e.g., Human Resources, Incident Review Committee, Operations Team, etc.) to evaluate and/or direct compliance issues to appropriate channels for investigation and resolution.
- Work with staff to obtain licensing permits, complete renewal processes and apply any necessary modifications for operation.
Personnel Files (30%)
- Partner with staff to assure compliance with personnel authorization forms (PAF) for vacancies, transfers, terminations and promotions, while updating agency data systems and reporting to necessary regulators.
- Provide guidance to staff on keeping in compliance with contract language, utilizing knowledge pertaining to union contracts and salary scales.
- Review personnel files on a monthly basis, or more often if necessary, to ensure all current staff is up to date with compliance and regulatory requirements.
Professional Development and Training (5%)
- Promote culture and values that encourage the provision of quality services to all clients of Educational Alliance; create and foster an environment that supports education, training and development.
- Work in partnership with departments to create and implement professional development sessions around health and safety as well as mandated trainings for personnel compliance.
- Collaborate with staff to build groups to discuss compliance regulations, incident management, performance standards, employee acquisition and retention; while setting goals and procedures to ensure that program adheres to agency standards and minimum regulatory requirements.
JOB REQUIREMENTS
Required Knowledge
- Master’s degree in Education, Human Resources, Business Management or related field preferred; Bachelor’s degree required.
- Minimum of 3 years (5 years in lieu of Master’s degree) of supervisory experience in a large child care setting with direct responsibility for compliance with New York City DOE/UPK/DOHMH, and federal Head Start/Early Head Start regulations.
- Background and experience in compliance with FDNY fire safety and emergency preparedness, New York City DFTA/DYCD, and New York State OASAS is a plus.
- Ability to work effectively as a member of a team in a collaborative environment; comfort engaging with colleagues.
- Prioritization and ability to multitask while tracking multiple data streams simultaneously.
- Adhesion to strict deadlines and preemptive planning to meet agency timelines and renewal periods.
- Excellent interpersonal skills and effective verbal and written communication skills.
- Knowledge of MS Office and basic computer skills required.
- High integrity and ability to maintain confidentiality of records and information.
- Some familiarity with grant writing process is preferred.
- Bilingual in Spanish or Cantonese is a plus.
