Operations / Administration Special Assistant, Chief Development & External Affairs Officer
Job Description
Position Reports to: Chief Development & External Affairs Officer
Start Date: Immediate
Compensation: $55,000-$60,000 (EHTP offers a competitive salary commensurate with experience and a comprehensive benefits package)
FLSA Status: Exempt or Non-exempt
Who We Are
East Harlem Tutorial Program (EHTP) began in 1958 as a children’s reading group and has since grown into a multi-site after-school program for traditional public school students and a network of public charter schools focused on significantly increasing the college graduation rate in East Harlem. We are on track to serve at least 25% of East Harlem students by 2025, with enrollment for this year at approximately 2200 students in our schools and after school programs. In 2020, 99% of our seniors were accepted to college, and our current scholars in college are on-track to graduate at eight times the national average of their peers.
At EHTP we also aim to serve as an agent of change and thoughtfully contribute to the national fight for racial equity. Through our organization-wide commitment to anti-racism work, we prepare our scholars to effect change, challenge the status quo, and thrive in the world around them. As staff members, we face our own racial identities and conscious and unconscious biases. With this in mind, all of our professional development, curriculum, organizational materials, and processes are designed with a goal of racial justice. Read our racial equity statement here.
We ground all of our work in racial equity, in our core values, and in our four guiding pursuits: the Revolutionary Pursuit of Love, the Radical Pursuit of Knowledge, the Responsive Pursuit of Healing, and in the Relentless Pursuit of Results. These pursuits inform and are reflected in our current four key strategic priorities: to increase high-impact, high-quality academic curriculum, programming content, staff capacity, and coaching; to embrace and advance our use of technology; to deepen our embodiment of ethical and equitable radical humanity; and to efficiently operationalize teaching, learning, community, and care.
About The Opportunity
As Special Assistant to the Chief Development and External Affairs Officer (CDEAO) you will join a growing team at an ambitious, equity-focused nonprofit with deep roots in the East Harlem community. The CDEAO is a member of the senior management team and oversees EHTP’s Development, Communications, and Public Engagement teams, including all press relations, marketing, and issue outreach. You will provide administrative support to ensure the CDEAO’s office runs efficiently and collaboratively.
You will manage the CDEAO’s calendar and maintain a master calendar tracking the office’s activities, deadlines, and events. You will schedule meetings and appointments, facilitate timely communications to and from the CDEAO, and create and maintain filing systems. You will support the Chief of Staff, team directors, and the Digital Media Specialist in expediting timely internal and external communications — including newsletters, blasts, announcements, social media posting, and internal memos — and assist in preparing for programming and fundraising events and activities.
You should be a skillful and friendly communicator with excellent organizational skills and judgment, and an attention to detail. You are an energetic team-player who is able to prioritize demands in real-time in a fast-paced environment. You are also committed to antiracist values.
The Scope of Your Role
- Provide administrative support to the Chief Development and External Affairs Officer
- Facilitate timely communications to and from the CDEAO and across the office’s Communications, Development, and Public Engagement teams
- Researches and prepares materials such as memos, presentations for internal and external audiences
- Coordinates with special assistant to the CEO on specific projects and assignments
- Process and organizes credit card receipts for CDEAO, Communication, Development and Public Engagement teams
- Support team directors and Digital Media Specialists with projects and social media
- Create and maintain filing systems for easy search and access in support of the CDEAO’s goals and agenda
- Assist as needed in preparing for programming and fundraising events and activities
- 2-3 days a week of in-person work may be required for this position based on projects and tasks
- Performs other tasks as assigned by the CDEAO
What You’ll Accomplish
- Manage the Chief Development and External Affairs Officer’s calendar
- Schedule and facilitate internal and external meetings and appointments
- Schedule and facilitate intra-office meetings among team leaders and staff
- Facilitate CDEAO communications with team directors, EHTP Senior Management, the Board of Trustees, and external contacts, partners, and contractors
- Assist the CDEAO in preparing reports, presentations, and other assignments
- Manage a master calendar tracking the office’s events, deadlines, and activities
- Assist the Chief of Staff, team leaders, and the Digital Media Specialist to expedite external communications, including newsletters, blasts, announcements, social media postings
- Provide other administrative duties, such as maintaining contact lists, arranging travel, and ordering supplies
What Qualifies You
- You have excellent organizational skills, a keen attention to detail, and the ability to prioritize multiple tasks in real-time.
- You are a strong communicator and teammate who thrives in a fast-paced, mission-driven environment
- You have knowledge of social media use and support with postings
- You are committed to EHTP’s core values and goals
- You are proficient with Microsoft and Google products
Your Background and Work Experience
- Bachelor’s degree earned from an accredited college or university OR four years of experience in administrative position in non-profit organization, public or private sector supporting an executive level position or team.
- Excellent oral and written communication skills
- Ability to work independently, strong organizational skills, excellent problem solving and respect for confidential information
- Project management experience is necessary and ability to meet deadlines
- Strong customer services orientation
- Bilingual skill is helpful but not required
For the safety of our students and staff, East Harlem Tutorial Program requires all staff members to be fully vaccinated against COVID-19. We do allow for medical and religious exemptions that adhere to our policy and CDC guidelines. If you have any questions and would like further information, please reach out to HR@ehtp.org.
Thank you for taking the time to submit your application.
