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22 Mar 2018

Operations Administrative Assistant, NYS-TEACHS

Advocates for Children of New York

Job Description

Advocates for Children of New York, Inc. (AFC) is a not-for-profit organization that works in partnership with New York City’s most disadvantaged families to secure quality public education services. AFC works on behalf of children and youth who are at greatest risk of academic failure due to poverty, race, ethnicity, disability, homelessness, immigration status/limited English proficiency, or involvement in the child welfare or juvenile justice systems. We use uniquely integrated strategies to advance systemic reform, empower families and communities, and advocate for the educational rights of individual students.

The New York State Technical and Education Assistance Center for Homeless Students (NYS-TEACHS) is a project funded by the New York State Education Department and is housed at Advocates for Children. NYS-TEACHS provides technical assistance and trainings to school districts, parents, social service providers, and other professionals to ensure that children and youth experiencing homelessness can succeed in school.

AFC seeks a full-time Administrative Assistant for the NYS-TEACHS project. The Administrative Assistant will support all facets of NYS-TEACHS’ operations, especially those related to outreach and data management.

Please see below for a more detailed description of the job responsibilities.

The Administrative Assistant will be responsible for:
 Updating training and contact information in our Salesforce database;
 Creating and running reports, and exporting and interpreting data from our Salesforce database;
 Simple data analysis using Microsoft Excel;
 Updating our website;
 Editing and updating our outreach materials using Publisher and InDesign;
 Tracking and preparing mailings of outreach and training materials;
 Conducting outreach via email and phone for our trainings;
 Assisting with organizing our trainings and workshops (scheduling, copying and assembling handouts, serving as point-person for questions, etc.);
 Communicating with school districts about their responsibilities and with parents about the educational rights of students experiencing homelessness; and
 Other administrative tasks.

 Knowledge of Microsoft Word and Excel a must. Experience working with Adobe Suite, especially InDesign, databases (e.g., Salesforce), HTML, and bulk email platforms preferred.
 College graduate preferred.
 Spanish language skills preferred.

Ideal candidate should be:
 Adaptable,
 Able to work effectively in a busy environment,
 Detail-oriented,
 Organized,
 Able to keep meticulous records,
 Tech-savvy,
 Able to manage projects start to finish,
 Able to learn new programs quickly,
 Good at time management, and
 Comfortable interacting with other professionals on the phone and in writing.

The salary depends on experience. In addition to a competitive salary, AFC also offers generous benefits.

Expected Start Date

Position is available immediately.

Candidates should highlight any personal or professional experience that demonstrates their connection to the populations that AFC serves.

AFC is an affirmative action employer that actively encourages applications from a broad spectrum of people, including people of color, with disabilities, and of diverse religions, national origins, gender identities, sexual orientations and socioeconomic backgrounds.

How to Apply

Please email resume and cover letter to:

Bureaus: New York. Job Categories: Full-Time. Job Types: Operations.

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