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13 Dec 2023

Operations / Administration Coordinator, New York Programs

Bridge to Enter Advanced Mathematics (BEAM)
 New York, New York County, New York, United States

Job Description

About BEAM

The mission of BEAM is to create pathways for students from low-income and historically marginalized communities to become scientists, mathematicians, engineers, and computer scientists. Led by staff with these same technical backgrounds, BEAM believes that pathways to STEM careers are created through community, individual support, and access to advanced work that typically lies outside most school curricula. We work to directly support students and to transition them to other supportive enrichment programs that enable their future success.

BEAM’s model provides continuous support from middle school through college graduation, including intense academic summer programs for middle school students (after 6th and 7th grade), weekend classes and mentoring, and STEM-focused support through college. Our program includes not just access to learning advanced math but also support finding and applying to other opportunities, including support with college admissions and financial aid. In addition to our academic content, bringing students into community is a key part of our mission and all of our work is designed to support that goal.

BEAM has grown from a small summer program serving 17 students in the summer of 2011 to a year-round, national program, serving 420+ students at six summer program sites and 600+ students in year-round programming in New York City and Los Angeles this school year. In addition, our BEAM National pilot program now reaches over 500 elementary-aged students in seven different states, working to create a new nationwide pathway modeled on our local work.

With our recent strategic plan, our team has committed to transforming the organization from a successful startup to a more mature and scalable organization that can drive change across the country.


About the role

The responsibilities of the Coordinator, New York Programs are primarily about building relationships with students and families. This involves supporting admissions and registration to our summer programs for rising 7th and 8th graders; providing academic advising and coordinating communications with 8th graders, especially around the student’s high school admissions process; supporting Saturday programs and year round events. Additional key responsibilities include with summer program logistics and communication efforts, along with other administrative work as needed on the New York Programs team.

Each year, we admit 200 rising 7th graders and 80 rising 8th graders into our summer programs. During their 8th grade year, we support the cohort of 8th grade students in their first year of BEAM’s Pathway Program, a 10-year long commitment that includes enrichment and academic advising support.

COVID-19 Note: Proof of COVID vaccination (and a booster shot when eligible) will be required before working in-person at the office or BEAM events/programming. Other precautions for student and staff safety (including updated boosters) may be taken as needed.



  • Support advising for our 8th grade cohort, approximately 80 students. (20%)
    • Use BEAM’s model to provide individual academic advising to students, including:
      • Advising 8th graders through the High School Admissions process in New York City
      • Support BEAM students academically via office hours and, when applicable, skills-based workshops.
      • Supporting students in identifying academic goals and obstacles
      • Helping students seek academic opportunities aligned with their interests
      • Build strong relationships with students and families to create sense of community at BEAM
    • Communicate with students regularly about academic enrichment opportunities both through and external to BEAM
    • Collaborate with the Enrichment Coordinator to support students with applications to external enrichment opportunities, which includes:
      • Finding good-fit external academic enrichment programs
      • Reviewing enrichment program application essays
      • Ensuring timely submissions of external enrichment applications
    • During the fall term, support 8th grade advising at Saturday class programming
    • Maintain accurate records of communications, student progress, and other relevant data by tracking in Salesforce
  • In collaboration with the Pre-College Programs Manager, co-coordinate BEAM’s summer program admissions and registration (40%)
    • Manage admissions and registration communications with students and families
      • Create communications plan, including developing templates used to share information about the program with prospective students and families, and following up regarding completing admissions materials
      • Communicate with families and students via email, text, and phone
      • Reply to programmatic/admissions questions from prospective students and families via email, text, and phone
    • Travel to partner schools to administer admissions assessments during late winter/early Spring: may include schools in Manhattan, Queens, Brooklyn and the Bronx
    • During the BEAM summer program registration process:
      • Communicate with students about their admissions status
      • Coordinate outreach to ensure families complete registration in time
      • Ensure student data entry and registration forms are completed before the start of summer programs
  • Supporting Summer Programs (25%)
    • Serve as site administrative support at the Discovery program, including:
      • Supporting daily operations by supporting communication to staff,
      • Coordinating meals or field trips, or
      • Performing other logistics and administrative tasks necessary to run the program successfully.
    • Set up for the Discovery summer program, including:
      • Determining student class schedules during BEAM summer programming
      • Support coordinating student public transportation travel plans to and from the campsite during the summer.
      • Participating in organization-wide summer planning committees
  • Provide general administrative support to other NY programs as needed



The ideal candidate would have the ability to quickly build rapport with students and be able to identify tools to help them grow academically. They would be excited about learning and implementing systems that help BEAM operate year-round and in the summer.

We expect applicants will have the following qualifications:

  • Strong communication and interpersonal skills, both written and verbal,
  • A sense of empathy and demonstrated sensitivity, especially when working with students from diverse backgrounds
  • An understanding of academic pathways for middle school students,
  • Organization skills with strong attention to detail,
  • A highly collaborative spirit,
  • A knack for solving problems,
  • An ability to balance logistical details.

Significant pluses may include:

  • Past work experience with students from the communities we serve,
  • Demonstrated commitment to BEAM’s mission and values,
  • Knowledge and comfort using the following applications:
    • Salesforce or another CRM
    • Excel and/or Google Sheets
    • A graphic design tool, e.g. Canva or the Adobe Creative Suite
  • Experience with STEM education, STEM research, or STEM outreach
  • Degree or studies in fields related to BEAM’s work, such as mathematics, computer science, education, etc.
  • Verbal/written Spanish language fluency



The expected salary range for this position is $50,000 – $62,000, depending on experience and background.

BEAM provides a number of benefits including:

  • Flexible working hours
  • Health, dental and vision benefits including health plan options that are free for individuals
  • 12 paid holidays including an office closure
  • 15 days of paid annual leave to start, and will increase by one day for each year worked for your first 5 years of employment
  • Paid sick leave
  • 12 weeks paid maternity/paternity leave
  • 403(b) Retirement Plan
  • Student loan reimbursement
  • Pre-tax commuter benefits
  • Discounted health club membership

How to Apply

Please apply via our website: The initial step is to submit your application, including resume and responses to a few short application questions, via our online portal. When your application is complete, we will follow up with next steps,   Next steps in our process will include a short 30-minute phone interview and/or sample projects so we can get to know you and you can show us your work. We believe in the importance of demonstrated ability and providing opportunities that allow candidates to demonstrate their relevant skills for the role throughout our process. The final step of our process is a final interview with the team.   We will review applications on a rolling basis until the position is filled.   For accommodation requests related to the job application process, please email   We believe strongly in communication and collaboration. In the spirit of that collaborative atmosphere, we strongly encourage you to ask questions about the position! You can contact

Bureaus: New York. Job Categories: Full-Time. Job Types: Operations / Administration. Salaries: 40,000 - 60,000.