Marketing and Communications Events & Promotions Specialist
Job Description
Events and Promotions Specialist
Reports To: Executive Director
Job Summary
Coordinates all aspects of conference and meeting arrangements and promotions,
along with managing member-focused, events-related, and social media
communications to ISBA members
Duties and Responsibilities
• Management of meetings/conferences:
o Collection of registration through online processing
o Distribution of materials
o Contacting speakers
o Maintain and update event information on website, including agendas.
o Market and promote ISBA events to members
• Responsible for making arrangements for ISBA seminars, workshops and
events
o Develop calendar of events
o Source locations and vendors (catering, A/V, etc.)
• Arrangements include:
o Ensure that meeting rooms, menus, AV equipment, and all other
necessary arrangements are made.
o Work with public relations personnel to prepare for the meetings
o Coordinate conference and meeting activities, and attend, if required
o Coordinate and conduct registration process at meeting site
• Curate and distribute communications to members regarding meetings,
seminars, conferences, webinars, calls-to-action, etc.
• Utilize email software to communicate with service members, affiliated
organizations and other miscellaneous groups
• Update social media pages with important member-focused content
• Effective Governance Awards Program
o Maintain points entry
o Gather points and determine award winners
o Procure and distribute awards to winners
o Publicize lists of award winners across multiple platforms (spring
regional meeting materials, fall conference program, ISBA website,
etc.)
• Develop a quarterly calendar of events for ISBA Journal
• Solicit and coordinate sponsorships for, but not limited to, Fall Conference
and Indiana Boxed Luncheon at NSBA, sending letters of appreciation
following the events.
• Collect and report CLE forms to the Indiana CLE Commissioner
• Provide PGP forms for the required meetings
• Report all contracts to the Executive Director to be approved and signed
• Selecting and ordering artwork for Fall Conference materials such as the
courtesy bags, pens, and other assorted promotional material
• Serve as backup for distribution room functions
• Follow up with speakers via email and phone
• Send survey post event and collect data in a timely matter
• Perform such other duties as may be assigned by the Executive Director or
that are related to the work described herein
Education Background
Associates degree and 2-3 years of event planning experience required. Bachelor
degree and/or certified meeting planner credentials preferred.
