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8 Dec 2021

Marketing and Communications Events & Promotions Specialist

Indiana School Boards Association
 Indianapolis, Marion County, Indiana, United States

Job Description

Events and Promotions Specialist
Reports To: Executive Director
Job Summary
Coordinates all aspects of conference and meeting arrangements and promotions,
along with managing member-focused, events-related, and social media
communications to ISBA members
Duties and Responsibilities
• Management of meetings/conferences:
o Collection of registration through online processing
o Distribution of materials
o Contacting speakers
o Maintain and update event information on website, including agendas.
o Market and promote ISBA events to members
• Responsible for making arrangements for ISBA seminars, workshops and
o Develop calendar of events
o Source locations and vendors (catering, A/V, etc.)
• Arrangements include:
o Ensure that meeting rooms, menus, AV equipment, and all other
necessary arrangements are made.
o Work with public relations personnel to prepare for the meetings
o Coordinate conference and meeting activities, and attend, if required
o Coordinate and conduct registration process at meeting site
• Curate and distribute communications to members regarding meetings,
seminars, conferences, webinars, calls-to-action, etc.
• Utilize email software to communicate with service members, affiliated
organizations and other miscellaneous groups
• Update social media pages with important member-focused content
• Effective Governance Awards Program
o Maintain points entry
o Gather points and determine award winners
o Procure and distribute awards to winners
o Publicize lists of award winners across multiple platforms (spring
regional meeting materials, fall conference program, ISBA website,
• Develop a quarterly calendar of events for ISBA Journal
• Solicit and coordinate sponsorships for, but not limited to, Fall Conference
and Indiana Boxed Luncheon at NSBA, sending letters of appreciation
following the events.
• Collect and report CLE forms to the Indiana CLE Commissioner
• Provide PGP forms for the required meetings
• Report all contracts to the Executive Director to be approved and signed
• Selecting and ordering artwork for Fall Conference materials such as the
courtesy bags, pens, and other assorted promotional material
• Serve as backup for distribution room functions
• Follow up with speakers via email and phone
• Send survey post event and collect data in a timely matter
• Perform such other duties as may be assigned by the Executive Director or
that are related to the work described herein
Education Background
Associates degree and 2-3 years of event planning experience required. Bachelor
degree and/or certified meeting planner credentials preferred.

How to Apply

The Indiana School Boards Association is a 501(c)4 non-profit member services organization located in Indianapolis, Indiana. The mission of ISBA is to provide our members with exceptional professional development, resources, and advocacy necessary for excellence in school board governance. Interested applicants should send a cover letter, resume or curriculum vitae, writing sample, and a list of references to Terry Spradlin, Executive Director, ISBA, 1 North Capitol Avenue, Suite 1215, Indianapolis, IN. 46204 or via email at: Deadline for submission is Thursday, December 30, 2021, 4:30 p.m. EDT.

Bureaus: Indiana. Job Categories: Full-Time. Job Types: Marketing and Communications. Salaries: 40,000 - 60,000.