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7 Jul
2020
Finance Finance Assistant
Job Description
Standard 1:
Purchasing/Accounts payables/Receivables/Logistics/Payroll Processing:
The Finance Assistant purchases supplies, materials, and assets using cash funds and non-cash funds.
Receives requisitions, verifies the correct budget code and description, creates purchase orders tying items to the appropriate account.
- Manages all logistics related to returning supplies, materials and assets purchased in error or damaged in transit.
- Follows up on pending orders and “partial” orders to ensure timely delivery and order completion.
- Attends weekly meetings with Finance Manager and CFO to go over open PO’s, bills to be paid and partial orders.
- Negotiates pricing for fiscally responsible purchasing.
- Process invoices and reimbursements.
- Matches purchase requisition with invoice before submittal. Files copy of checks in Cash Disbursement binder.
- Handles shipping responsibilities including UPS, FedEx, and postage meter.
- Tracks fixed assets, including technology, as they arrive to school in database. Maintains fixed asset binder. Labels all fixed assets according to school coding system.
- Assists with annual fiscal audit schedule preparation, including prepaid expense schedules, accrued salary schedules, and other reports as needed.
- Logs all approved reimbursement requests as PO’s in Quickbooks, in conformity with EFT and other cash disbursements.
- Ensures all EFT’s are entered and paid into Procurify and Quickbooks.
- Generates BTRR monthly reports in Quickbooks.
- Dispute any discrepancies in relations to invoices, Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Reconciles processed work by verifying entries and comparing system reports to balances.
Protects organization’s value by keeping information confidential
Standard 2: Supports Instructional Program
- Supports the implementation of Positive Behavior Interventions and Supports (PBIS) and serves as a check in, check out person for our secondary PBIS intervention
- Participates in weekly finance team meetings
- Attends weekly Professional Development meetings as needed
- Supports with the supervision of students during student lunches
- Supports the Executive Director, Principals, Chief Financial Officer, and Finance Manager with all other duties as assigned
