School Network Staff Human Resources Generalist
Job Description
Independence Mission Schools provide sustainable, affordable, high-quality Catholic education to children of all faiths in underserved urban neighborhoods, through a new model of governance, funding, and accountability for the member schools.
The HR Generalist provides day-to-day HR administration to support a young educational organization. This position will partner with payroll, talent acquisition, finance, executives, principals, vendors and other stakeholders. Duties include monitoring compliance throughout the IMS network, running HRIS reports, updating HRIS as needed, benefit maintenance, training, open enrollment, compensation, onboarding, writing job descriptions, policy development and maintenance, employee relations, full-cycle recruitment as requested, maintaining personnel files for central office staff, leave administration, workers compensation, unemployment.
Key Functions:
General
- Monitor and expand HRIS system with employee data across 7 to 8 separate company codes
- Prepare and maintain accurate job descriptions
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Consult with executives and school leadership to resolve personnel issues
- Coordinate recruitment as requested to support an adequate supply of candidates at school level
- Assist in leveraging talent applicant system by training users and updating information as needed
- Travel to school locations as needed
Compliance
- Develop, implement and maintain effective compliance with applicable employment regulations within the education industry
- Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
- Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This includes PDE and AOP Safe Environment required training.
- Maintain secure and confidential human resources related files and records
- Conducts or acquires background checks and employee eligibility verifications.
- Maintain AOP Safe Environment Facilitator trainer certification.
- Facilitates quarterly sessions of Safe Environment training for IMS Network.
- Additional facilitation provided in support of the Archdiocese of Philadelphia will count as time worked for IMS, however should be done when workload permits.
Employee Life Cycles
- Manages all of the stages of the employee life cycle.
- Process workers comp claims, unemployment claims, and FMLA forms
- Calculate adequate pay and draft offer letters for school leadership
- Coordinate salary changes and oversee correct FLSA classification of jobs
- Supports school leaders and Talent Recruitment Manger with recruits, interviewing, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
- Send salary letters annually to include reasonable assurance letters
- Implements new hire orientation and employee recognition programs.
Employee Relations
- Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
- Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
- Attends and participates in employee disciplinary meetings, terminations, and investigations.
- Develop and maintain the IMS policy handbook and recommend changes to executives
- Monitor and respond to leave requests from employees and work with vendors for timely and efficient communications
- Monitor and respond to worker’s compensation claims as needed
- Respond to employee relations issues presented
- Offer proactive employee relations strategies to mitigate risk for organization
Performs other duties as assigned.
Qualifications
The HR Generalist should have advanced knowledge of current technological HRIS software programs, general HR operations and best practices.
Requirements
- Bachelor’s degree from 4-year college or university or equivalent experience
- Minimum 2-5 years of HR experience
- HRIS HR/payroll experience required
- Microsoft Office skills – Advanced level Microsoft Word and Excel essential
- Keen attention to detail is a must, critical thinking and analytical skills
- Excellent interpersonal skills and an ability to interact with all levels of the organization
- Solid written and verbal communication skills
- Excellent organizational skills
- Flexibility to work effectively in an extremely fast-paced environment and adaptable to change
- Demonstrated positive attitude
- Demonstrated regulatory knowledge and subject matter expertise in employment related regulatory matters in educational industry
- Ability to work closely with colleagues and partners on the preparation and submission of employee data as needed
- HR Reporting Metrics experience
- Must have car and valid driver’s license
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Physical Demands
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines.
- This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open cabinets, unload supplies and bend or stand as necessary.
Successful candidates must be able to clear all required background checks.
