30 Sep 2021

Operations / Administration Legal Assistant and Data Coordinator

Advocates for Children of New York

Job Description

Advocates for Children of New York, Inc. (AFC) seeks a full-time, tech-savvy self-starter to support our legal services department in the representation of hundreds of families each year in the struggle to get appropriate educational services. The Legal Assistant and Data Coordinator’s (LADC’s) role is multi-faceted. The LADC supports our direct legal services work by processing and pursuing all payments that we have won through our legal advocacy, filing and tracking attorneys fees claims, and administering our client loan fund, which we use to help clients get services they urgently need.  The LADC is also in charge of coordinating the collection, analysis, and reporting of key programmatic data in our Salesforce client management database. This position presents an unique opportunity to be involved in the administration of direct services at a legal services organization while becoming an expert in the widely-used Salesforce program.

AFC is a not-for-profit organization that works to ensure a high-quality education for New York students who face barriers to academic success, focusing on students from low-income backgrounds. AFC works on behalf of children and youth who are at greatest risk of academic failure due to poverty, race, ethnicity, disability, homelessness, immigration status/limited English proficiency, sexual orientation, gender identity, or involvement in the child welfare or juvenile justice systems. We use uniquely integrated strategies to advance systemic reform, empower families and communities, and advocate for the educational rights of individual students.

Major duties and responsibilities will include: 

  • Coordinating, monitoring and enforcing the payment process for money owed by the Department of Education to parents, schools and service providers as a result of settlements or hearings
  • Billing, negotiating and accounting for fees owed by the New York City Department of Education for attorneys’ time
  • Documenting, processing and accounting for AFC’s client loan funds
  • Maintaining and developing the client and case management database (Salesforce)
  • Producing reports and analytics for funders and AFC managers from the database and spreadsheets
  • Training staff on the Salesforce database


  • Bachelor’s Degree
  • Excellent technical skills (Excel, Outlook, Adobe, Word, Cloud sharing, Video conferencing, PowerPoint)
  • Experience with Salesforce or similar data management system, a plus
  • Strong organizational skills including the ability to juggle multiple tasks and projects while meeting deadlines
  • Strong oral and written communication skills and the ability to work with a variety of people
  • Attentiveness to accuracy and detail
  • Ability to work well independently and in a team
  • Ability to think proactively, anticipate problems, and develop effective solutions
  • Spanish fluency preferred


The salary depends on experience and includes generous benefits.

AFC is an affirmative action employer that actively encourages applications from a broad spectrum of people, including people of color, with disabilities, and of diverse gender identities, sexual orientations and socioeconomic backgrounds.


How to Apply

Please email a cover letter and resume to Candidates should highlight any personal or professional experience that demonstrates their connection to the populations that AFC serves. No phone calls, please. Only candidates being considered for interviews will be contacted. Applications will be considered on a rolling basis starting September 2021. This position would start as soon as possible.

Bureaus: New York. Job Categories: Full-Time. Job Types: Operations / Administration.

Job expires in 10 days.