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15 Feb 2021

Operations / Administration Manager, Partnerships

EL Education
 Anywhere

Job Description

ABOUT EL EDUCATION

EL Education is a leading K-12 education non-profit that is meeting the national challenge to raise student achievement. Combining challenging work with the joy of discovery and pride in mastery, EL offers the education we would want for every child: one that prepares citizens with both the skills and the character necessary for success throughout college, work and life.

Our portfolio of instructional materials and coaching services draws on 20+ years of success in more than 160 EL schools, serving 4,000 teachers and 53,000 students in 31 states and Washington D.C. Based on founding principles of meaningful work, character and equity, EL Education’s offerings transform teaching and learning to promote habits of scholarship and character that lead to high student achievement, regardless of student background.

In addition to success on standardized tests, EL Education students demonstrate critical thinking, intellectual courage and emotional resilience; they possess the passion and the capacity to contribute to a better world. For more information, visit http://ELeducation.org/

ABOUT THE POSITION

The Manager, Partnerships works with the Partnerships Team, supporting the Managing Director, Partnerships, and projects for the team of partnership directors. This position reports to the Managing Director, Partnerships. The position is designed to support the work flows of the partnership director team, including coordinating hand off from partnership development team to directors, ensuring key team projects are set up for success and on-track for deliverables, and supporting the smooth connection of the partnership team with other departments in the organization. The Manager will work directly with the Partnership Team supporting delivery of services, team communication, and coordination of team projects that serve to deliver impactful and equitable outcomes with schools and districts. The Manager, Partnerships will coordinate high-level reports and data/information summaries about current and potential partnerships in support of the Managing Director, partnership impact and on-going coordination. The Manager, Partnerships will work to coordinate and communicate regarding a complex set of partnerships, including grant monitoring, on a growing team with tremendous attention to details, coherence and project management functions.

RESPONSIBILITIES

  • Planning, logistics, and coordination management for partnership team projects
  • Finalize a complex set of details across multiple regions of partnership work
  • Work closely with Partnership Associate(s) to ensure that the systems created for team meetings are implemented across the partnerships team
  • Liaise for delivery of partnership team deliverables with other teams in the organization
  • Act as go-to first level communication for the administration of questions and needs from directors on project deliverables.
  • Anticipate, plan for and manage upcoming project needs to maximize focus on instructional leadership for partnership directors
  • Manage and assist in creation and communication of schedules, agendas and meeting processes
  • Communicate with EL staff and directors regarding upcoming projects and deadlines
  • In collaboration with EL Education’s other teams and Chief of Staff for the Partnership team to set up scalable systems for:
    • Manage materials/supplies delivery and ordering for team meetings
    • Tracking and coordination of deliverables in the current meeting structure
    • Negotiate contracts with venues and vendors

Partnership Support, Management and Coordination

  • Assemble high-level reports and data/information summaries about current partnerships (i.e., Board reports, internal presentations, communications, etc.)
  • Research potential partners and assemble reports to support partnership development efforts
  • Manage and respond to complex requests with professionalism and depth of knowledge
  • Support communications with EL’s national partnerships
  • Support the tracking and management of grant funding associated with the partnership portfolio
  • Coordinate and support a set of partnership meetings including: agenda management, partnership plan monitoring, maintaining documents, tracking action steps and providing ongoing management support

Administrative Support and Coordination for Managing Director

  • Prioritize meetings, assisting with meeting and calendar management, meeting and event preparation, and other project management and administrative functions as needed
  • Manage expense reporting and documentation
  • In collaboration with Partnership team leaders support the functions of a large, complex team and set of partners
    • Support determining team priorities, and ensuring they are met, respected, and adjusted as necessary in service of partnership impact goals
    • Coordinate team meetings and regular communication structures
    • Support budget management
    • Support grant management and documentation

Other duties as assigned, including but not limited to:

  • Coordinate internal communications to partnership team
  • Serve on ad hoc or standing operational task forces as partnership team representative
  • Communicate with internal colleagues and external partners
  • Handle logistics on-site for internal and external meetings
  • Other duties as assigned

CANDIDATE QUALIFICATIONS

Skills:

  • Highly proficient in technology tools including the Google Apps, use of online calendar, MS Office Suite, Salesforce and web-based collaboration tools (e.g., Google Hangout, Adobe Connect)
  • Strong communication skills including internal and external audiences
  • Logistical event planning for participants from a variety of settings
  • Ability to handle fast-paced work flow
  • Familiarity with Salesforce preferred
  • Familiarity with MailChimp or other communication tools
  • Proficiency with project management tools
  • Strong ability to delegate tasks to others

Knowledge:

  • Basic understanding of the education profession, workings of schools and districts, etc
  • Experience in event planning or logistics

Attributes:

  • A minimum of 5 years work experience
  • Bachelor’s degree — ideally with background in communication, business administration or education
  • 2+ years of project management experience with increasing responsibility
  • A passion for EL Education’s mission and vision
  • Drive to contribute to an equitable work environment resulting in equitable outcomes
  • Demonstrated experience supporting complex, deadline-intensive projects
  • Strong written and verbal communication skills
  • Ability to manage multiple work streams and stakeholders
  • A collaborative, entrepreneurial, and flexible professional approach
  • High detail-orientation
  • Ability to prioritize a number of concurrent tasks
  • Service oriented mindset
  • Comfort with working remotely by oneself and also being a part of highly interactive face-to-face events
  • Ability to work with a geographically dispersed organization
  • Professional demeanor

Travel:

  • Travel will be required up to 20%

COMPENSATION

We offer a competitive salary commensurate with experience and a wide variety of benefits, including paid-time-off, 403b match, maternity/paternity/adoption leave, medical/dental/vision insurance, and more.

HOW TO APPLY

Applications will be reviewed until the position is filled.

Please submit your resume and one page cover letter online (link to EL’s Career Page) in MS Word or PDF format. In your cover letter, identify the position you are applying for and how you heard of the job opening and EL Education.

No phone calls please. EL will respond only to finalist candidates.

ANTI-DISCRIMINATION POLICY AND COMMITMENT TO DIVERSITY

Candidates of color are encouraged to apply. EL Education is committed to equity across the organization: in services to our partners, in our workforce composition and practices, and in our organizational culture. EL Education provides equal employment opportunities for all applicants and employees and prohibits discrimination with respect to the hiring or promotion of individuals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of gender, race, color, ethnicity, disability, or any other factor which cannot lawfully be used as a basis for an employment decision. EOE

VEVRAA Federal Contractor

Bureaus: Chicago. Job Categories: Full-Time. Job Types: Operations / Administration.

Job expires in 9 days.