Marketing and Communications Site Coordinator
Job Description
Summary
The Afterschool Program is committed to providing academic enriching activities to students in 1 st – 5 th grade. The Site
Coordinator is responsible for the oversight, development, and implementation of the afterschool activities and services
largely sponsored by New York State’s Advantage After School Program. This position directly supervises 10-15 part-time staff and is ultimately responsible for all volunteers, interns, and consultants who with the afterschool participants.
The Site Coordinator also communicates clear expectations of the mission and vision of The Committee for Hispanic Children and Families (CHCF).
Essential Job Functions
Oversee and manage government and foundation contracts as well as program deliverables
Carry out supervisory responsibilities in accordance with CHCF’s policies and applicable laws
Responsible for recruiting, interviewing, and supervising program staff and volunteers
Develop and maintain program curricula and structures each academic year
Use creativity to ensure the program includes activities that contribute to the cognitive, social-emotional, and physical well-being and growth of each student
Ensure programs are in compliance with city and state regulations
Assist in troubleshooting issues with staffing, students, parents, etc.
Create an open communication environment
Complete all mandated reports
Ensure all afterschool personnel records and registered student’s files are completed
Recruit and register students for the after school program
Community Collaborations, Outreach, and Networking
Attend PS 59, New York City Department of Education,
ExpandEDSchools and CHCF meetings
Build relationships with community groups and stakeholders (including but not limited to government officials, community leaders, educators, foundations, and other individuals or organizations involved in youth development)
Maintain relationships with intermediaries, networks, by attending events, seminar, etc.
Manage parent engagement activities through outreach programs and building relationships with parents, guardians, and families
Human Resources and Staffing:
Work with Human Resources to coordinate training and orientation of new staff and in training and orientation of
existing staff taking on new responsibilities
Deliver regular feedback to staff through group and one-on- one meetings
Work with Supervisor and Human Resources to provide his/her staff performance evaluations
Plans and facilitate monthly meetings
Offer emotional support and guidance to staff
Financial Management and Sustainability:
Monitor budget by using CHCF’s tracking tool to ensure that budget is maintained
Follow the DYCD and DOE procurement policies for ordering equipment
Review and approve staff timesheet for bi-weekly payroll
Evaluation:
Develop, distribute and collect student and parent surveys to be submitted for research and data collection
Use NYSAN – QSA Tool to ensure the programs are meeting the needs of the students, stakeholders, and the organization
Work with program staff to measure programmatic, operational, and youth outcomes; ensure all reporting on outcomes are completed accurately
Desired Knowledge, Skills, and Abilities:
Bachelor Degree required. School-Age Child Care Credential or Masters preferred (e.g., Education)
Excellent supervision, management, and leadership skills
Excellent organizational and independent working skills
Excellent office management and computer literacy (IT) skills (including MS Office applications, internet research, and Data Collection Systems)
Excellent written and oral communication, conflict management, and presentation skills
Experience with after school program development and coordination, curriculum development, finance/budget monitoring, and direct youth services coordination
Familiar with computer coding programming and STEM-related curriculum
Familiar with Mental Health Sevices
Experience supervising staff
Knowledge of research methods
Experience with community outreach and education, school district operations, community collaboration, and multicultural education
Enthusiasm for community education and commitment to youth development and services
Bilingual (Spanish/English) and bicultural skills required
Ability to work flexible hours
