Phipps Neighborhoods is a 45-year-old multi-service nonprofit helping children, youth, and families in low-income communities rise above poverty. We work in South Bronx neighborhoods where we can address the greatest barriers to lasting success through education and career programs, and access to community resources. We’re dedicated to our neighborhoods for the long term, supporting individuals and families as they establish self-sufficiency. Our services create opportunities for people to thrive in every aspect of their lives.

Phipps Neighborhoods serves approximately 10,000 children, teens and adults in three key areas which we have identified as the best ways to systematically address the risk factors associated with poverty. Our School and Community Education programs include early childhood education, after-school programs, community school engagement, and summer camps for school age children. To help older youth begin careers, our Learning and Career Development programs offer high school equivalency preparation, English for speakers of other languages, college prep, and work readiness services. And, to help our community members address the barriers that limit their success, we offer Community Resources including resident support, financial counseling, free tax prep, assistance accessing benefits, and more. These services are funded by government grants and contributions from foundations, corporations and individuals.

THE POSITION

This role offers an unparalleled opportunity for the right individual to apply their administrative, organizational, and interpersonal skills to increase the capacity of an innovative organization while learning firsthand what it takes to lead and manage a successful nonprofit organization. The Special Assistant will benefit from exposure to a wide array of responsibilities, offering them uniquely intimate interaction with the execution of the organization’s mission, values and priorities from myriad angles. The right individual for this role is enthusiastic about their personal growth and is ready to proactively lean into opportunities for professional development. The Special Assistant will be a motivated, talented and enthusiastic professional with extraordinary communications skills and strategic thinking ability.

Responsibilities associated with the position include: 

• Facilitate and oversee the administrative functions of the Executive Director’s office, including: coordinate scheduling and meeting requests with Executive Assistant; draft communications and field incoming correspondence and requests on behalf of Executive Director, implement and oversee direct report time management processes and procedures
• Support planning and preparation for Executive team and senior staff meetings; create agendas and supporting materials; coordinate schedules and manage calendar invites; manage room set-up and breakdown
• Draft and complete partnership agreements, contracts, and other documents on behalf of ED and organization. Bring necessary guidelines, bench marks, and commitments to attention of ED, continually keep track of and monitor progress towards verbal and written commitments
• Coordinate with Chief of Staff and Executive Assistant to provide support as needed; provide project management support for compilation, review and production of board reports
• As designated by Executive Director, engage with other administrative departments including HR, IT and Finance regarding organizational needs, systems and processes to increase efficiency and effectiveness
• Support the Executive Director and work alongside management team members to ensure that staff successfully execute department and agency-wide goals; serve as a resource to management team members in moving toward goals; coordinate and oversee management initiatives as directed
• Identify opportunities to develop agency-wide systems that will increase the efficiency and effectiveness of the agency and manage the implementation of those systems
• Assist with the monitoring of assessment tools and outcome measurements
• As designated by Executive Director, execute compliance filings, award submissions, applications and other paperwork on behalf of organization
• Other functions, projects and responsibilities as assigned by the Executive Director

QUALIFICATIONS 

• Commitment to breaking the cycle of poverty and transforming communities
• Education:  Some College (between 30 and 60 credits) with at least 2 years experience in an administrative role reporting to a Senior Manager or High School graduate with at least 4 years experience in an administrative role reporting to a Senior Manager.  Bachelor’s degree preferred
• Ability to participate as a collaborative team member as well as independently
• Strong computer skills [Spreadsheets/budgeting/Excel, Word, research, Outlook]
• Excellent oral and written communication skills
• Ability to prioritize, manage multiple projects at once in a fast-paced environment, and follow through
• Anticipate needs of others; hospitality oriented
• Enthusiasm, creativity, initiative, flexibility and sense of humor required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.