Finance Executive Director of Finance
Job Description
Montezuma-Cortez School District RE-1
EVERY STUDENT. EVERY DAY.
Position: Executive Director of Finance
Our Vision
The district is committed to creating an environment of collaboration and accountability that ensures our students:
- Achieve personal goals and academic growth
- Are invested in success for their future
- Attain high levels of literacy and 21st century skills
- Are engaged in active citizenship
- Learn in a safe and healthy school environment
Position Summary: Responsible for ensuring the assets of the District are properly safeguarded, managed and accounted for, the Director of Finance has the responsibility for managing the recording of all financial transactions within the District to include payroll, accounts payable, investment of District financial assets and oversight of all cash management activities. Works to continuously improve upon the soundness and compliance with the District’s financial policies and procedures, develops and promotes positive relationships with various community and school clientele and responsible for the planning and directing of the financial reporting and controls of the District.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building or department assignment.
- Financial Planning and Budgeting. Provides organization for, prepares, and monitors the budget; and continually communicates and informs the school board, the staff, and others about the budget and its changing status.
- Fiscal Accounting and Financial Reporting. Provides organizational structure, personnel, procedures, monitoring and appraisal for the fiscal accounting system; keeps the Superintendent and Board of Education informed of financial conditions; and prepares financial reports for the Board of Education and the Colorado Department of Education.
- Cash Management. Establishes, monitors, and appraises a cash investment program and procedures; and communicates activities and results of the investment program to the Superintendent and Board of Education.
- Fiscal Audits and Reports. Provides for effective internal controls and accurate, legal, proper and complete financial transactions; continually monitors fiscal records, transactions, entries and statements for regularity and accuracy; and provides for and communicates results of an independent audit of financial operations.
- General Management. Serves as a contributing member of the Administrative Leadership Team; develops a comprehensive plan, provides the organizational structure and personnel, coordinates work activities, appraises and adjusts work activities, and creates a positive work climate for the school district.
- Pupil Counts. Works closely with the Director of Technology to provide organization structure, personnel, procedures, monitoring and appraisal for the October 1 pupil count; communicates results of the count and its implications on funding to the Superintendent and Board of Education; prepares reports for the Colorado Department of Education; and aids in the annual state audit of the pupil count.
- Payroll Management. Develops, implements, appraises and adjusts a plan for payroll services and salary payments including determining the performance of personnel services, authorizing the release of salary payments, and determining the system for delivering salary payments; and prepares special reports as required (income tax, social security, retirement, etc.)
- Purchasing. Develops, implements, appraises and adjusts a comprehensive plan, purchasing calendar, system forms and management of personnel for purchasing; cooperates with and assists all in determining the supply and equipment needs of the school district and in authorizing payment; prepares specifications, bid documents and contract forms in accordance with legal requirements and Board policy; and informs school district personnel about the purchasing program.
- Capital Improvements Management. Prepares and annually updates a five-year plan for financing capital improvements; and determines methods, procedures, and control system for, appraises and verifies appropriate spending in the capital improvements and debt service programs.
- Charter Financial Oversight. Provides limited oversight to charter financial performance including: inclusion of charter data in audits, issuance of annual purchased services agreements, and preparation of annual financial performance snapshots.
- Office Management. Develop, implement, appraise and adjust a plan for staffing and operating the business office; provides appropriate office forms; selects business office furniture and equipment.
- Educational Resource Management. Prepares, in cooperation with the Superintendent and Administrative Team, goals, objectives, and a chart of accounts for the school business operations program in order to carry out the school district program structure; prepares and annually updates five-year financial projections; and continuously evaluates the effectiveness of resource allocation and utilization for all school district programs.
- Student Activity Funds. Develops, utilizes, appraises and adjusts accounting procedures, records and controls for school activity funds; and guides fund managers in legal and regulatory responsibilities relative to correct management of activity funds.
- Data Processing. Develops, implements, appraises, and adjusts a plan to meet the data processing needs of the school business operation and a plan for employing, orienting, evaluating, assigning work activities to and managing data processing staff; informs staff and others about the planned activities and accomplishments of the data processing program.
Candidate Profile:
| Education and Certification: |
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| Experience and Skills: |
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| Culture and Fit: |
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Budget and/or Resource Responsibility: Responsible for the development and implementation of the Finance Department budget. Responsible for oversight of all district budgets. Establish oversight and controls for the district finance systems.
Physical Requirements & Working Conditions:
The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| Physical Activities: | Amount of: | |||
| None | Under 1/3 | 1/3 to 2/3 | Over 2/3 | |
| Stand | X | |||
| Walk | X | |||
| Sit | X | |||
| Reach with hands and arms | X | |||
| Climb or balance | X | |||
| Stoop, kneel, crouch or crawl | X | |||
| Talk | X | |||
| Listen | X | |||
| Weight and Force Demands: | Amount of: | |||
| None | Under 1/3 | 1/3 to 2/3 | Over 2/3 | |
| Up to 10 pounds | X | |||
| Up to 25 pounds | X | |||
| Up to 50 pounds | X | |||
| Up to 100 pounds | X | |||
| More than 100 pounds | X | |||
| Mental Functions: | Amount Of: | |||
| None | Under 1/3 | 1/3 to 2/3 | Over 2/3 | |
| Compare | X | |||
| Analyze | X | |||
| Communicate | X | |||
| Copy | X | |||
| Coordinate | X | |||
| Instruct | X | |||
| Compute | X | |||
| Synthesize | X | |||
| Evaluate | X | |||
| Interpersonal Skills | X | |||
| Compile | X | |||
| Negotiate | X | |||
| Work Environment: | Amount of: | |||
| None | Under 1/3 | 1/3 to 2/3 | Over 2/3 | |
| Wet or humid conditions (non-weather) | X | |||
| Work near moving mechanical parts | X | |||
| Work in high, precarious places | X | |||
| Fumes or airborne particles | X | |||
| Toxic or caustic chemicals | X | |||
| Outdoor weather conditions | X | |||
| Extreme Cold (non-weather) | X | |||
| Extreme Heat (non-weather) | X | |||
| Risk of electrical shock | X | |||
| Work with explosives | X | |||
| Risk of radiation | X | |||
| Vibration | X | |||
| Vision Demands: | Required |
| No special vision requirements | |
| Close vision (clear vision at 20 inches or less) | X |
| Distance vision (clear vision at 20 feet or more) | X |
| Color vision (ability to identify and distinguish colors) | |
| Peripheral vision | |
| Depth perception | |
| Ability to adjust focus | X |
| Noise Level: | Exposure Level |
| Very quiet | |
| Quiet | |
| Moderate | X |
| Loud | |
| Very Loud |
Reports to: Superintendent of Schools
Supervisory Duties: Accountant, Bookkeepers and Payroll specialist involved with business office.
The signatures below indicate that this job description has been reviewed by the employee with the supervisor.
____________________ _________
Employee Name (Print) Employee Signature Date
_______________________ ___________
Supervisor Name (Print) Supervisor Signature Date
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.
Montezuma-Cortez School District RE-1 does not discriminate on the basis of race, color, national origin, sex, disability, or age. The following staff have been designated to handle inquiries regarding our nondiscrimination policies:
Title IX Coordinator and Compliance Officer (Title II/ADA, Title VI)
Cynthia Eldredge, Executive Director of Human Resources
400 North Elm Street
Cortez, CO 81321
970-565-7522 ext. 1135
titleIXcoordinator@cortez.k12.co.us
504 Compliance Officer (Section 504)
Robbin Lewis, 504 Compliance Officer
400 North Elm Street
Cortez, CO 81321
970-565-7522 ext. 1127
504complianceofficer@cortez.k12.co.us
M-CSD RE-1 School Governance Policies can be found on our website at:
www.cortez.k12.co.us/our-district/board-of-education/policies
CLÁUSULA DE NO DISCRIMINACIÓN
El Distrito Escolar Montezuma-Cortez RE-1 no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad. El siguiente personal ha sido designado para manejar consultas sobre nuestras políticas de no discriminación:
Coordinador del Título IX Oficial de Cumplimiento (Título II/ADA, Título VI)
Cynthia Eldredge, Directora Ejecutiva de Recursos Humanos
400 Calle Elm Norte
Cortez, CO 81321
970-565-7522 extensión 1135
titleIXcoordinator@cortez.k12.co.us
504 Oficial de Cumplimiento (Sección 504)
Robbin Lewis, Oficial de Cumplimiento 504
400 Calle Elm Norte
Cortez, CO 81321
970-565-7522 extensión 1127
504complianceofficer@cortez.k12.co.us
Las políticas de gobierno escolar de M-CSD RE-1 se pueden encontrar en nuestro sitio web en:
www.cortez.k12.co.us/our-district/board-of-education/policies
2.15.2023 DKR
