Job Description

 

Job Title:     Risk & Workers’ Compensation Manager
Pay Program:     Support Staff	FLSA Status:     Exempt
Reports to:     Chief Operations Officer	Pay Range:   CX 12 $65,643 – $72,707
Work Year:       260 Days / 8 Hours (Year-Round)

VISION:  To Engage, Equip and Empower Each and Every Student, Each and Every Day.

SUMMARY: This position oversees insurance needs for three primary areas; property & liability; workers’ compensation claims/programs; and employee safety/wellness programs/issues.  This role is the primary contact and processor of workers compensation claims working closely with claims adjusters, health care professionals, investigators, and client attorneys.  Employee manages the District’s property and liability insurance policies and processes for all property damages, vandalism, and casualty claims.  Other responsibilities are designing and implementing Occupational Safety and the District’s employee Wellness Programs.  And accountabilities include annual budgeting and financial recommendations regarding insurance needs, vendors, and costs as well as risk policies and related matters.  This position is considered a technical resource to District staff regarding risk insurance and related matters and as such is expected to facilitate positive staff interactions providing the highest standards of professionalism and customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Responsibility Descriptions
Collaborates with District leadership, insurance brokers, service providers, and state regulatory agencies to meet the “risk” related insurance needs of the District.  This position negotiates the District’s contracts for and oversees insurance programs for three primary areas; workers’ compensation claims/programs, property & general liability, and employee safety/wellness programs.  The employee works to formulate policies and procedures that create efficiencies, reduce loss exposure, and that are in alignment with the District’s strategic plan(s).  Risk Manager sets guiding organizational goals regarding these risk management functions and champions the specific programs, policies, and operational norms that promote their successful implementation.  This position is considered a technical resource to District staff regarding risk insurance and related matters and as such is expected to facilitate positive staff interactions providing the highest standards of professionalism and customer service
Overseeing the District’s self-insured workers’ compensation program as the plan Administrator and technical resource.  This role monitors and reviews all claims, audit reports, and other data conducting claims trend analysis for the District and developing loss control techniques or programs.  This role is the primary contact and processor of workers compensation claims working closely with claims adjusters, health care professionals, investigators, and client attorneys on all aspects of a claim’s acceptance or initial decline and authorizing settlements or providing for other claim resolution.   Duties under this responsibility include but are not limited to working with claimants and Human Resource (HR) personnel on the administrative aspects of workers compensation leave and return to work programs.
Contributing to the D51 Facilities Master Plan, the Risk Manager is charged with developing and implementing a capital asset assessment program at all D51 schools and other facilities that considers safety risks, building condition, accommodation and accessibility issues, and other possible maintenance and/or capital project needs.  Collaborating with the Director of Maintenance and others this employee adopts, implements, and refines a scoring and classification system for all facilities combined with a regular assessment calendar.  This work will identify and address risk and liability findings and using a variety of data points the Specialist quantifies, prioritizes, performs budget estimates, and makes recommendations to resolve issues.  Factors under assessment are developed in collaboration and the Specialist recommendations must show an understanding of how maintenance, grounds, and other staff interact with and are impacted by recommendations.  In addition, the employee will provide a focus on any Americans with Disabilities Act (ADA), Occupational Safety Health Administration (OSHA) or other regulatory issues revealed.  The Facilities Master Plan document is a multi-faceted collaborative tool holding a wide-range of data points and the Specialist is able to provide complex reporting in an easily understandable format.
Managing the District’s property and liability insurance policies and processes for all property damages, vandalism, and casualty claims; duties include administrative tasks as well as conducting internal investigations and managing any applicable restitution programs offered.  In conjunction with other staff this employee analyzes the District’s potential liabilities and safety concerns regarding building sites/compounds and student and staff activities occurring at these sites. Monitoring and managing potential risks the Manager institutes procedures that avoid, reduce, transfer, and eliminate potential liabilities.  Employee conducts insurance Requests For Proposals (RFP), annual renewal applications, and manages policies that include but are not limited to: *  General Liability                          ? Automotive (Fleet)/Heavy Equipment *  Special Events                             * Broiler & Operating Equipment *  Fiduciary Interests                       * Excess Insurance policy needs *  Student Accident                          * Workers Compensation * Catastrophic
Employee also makes recommendations for workplace improvements collaborating with HR staff regarding requests for accommodation under the Americans with Disabilities Act.  These duties may require performing workplace evaluations including occupational and ergonomic assessments.    RM oversees the District’s Safety Committee quarterly meetings to roll out safety concerns, communications, cautions, training, legislative changes or other relevant matters.  Other responsibilities in this area include managing the District’s Safety Incentive Program for support staff.
Accountabilities include annual budgeting and financial recommendations regarding insurance needs, vendors, and costs as well as risk policies and related matters. Employee responsibilities include staying informed of industry trends including “incurred but not reported” (IBNR) loss factors and pending or proposed legislation that could impact D51.  Employee produces reports and data as requested by leadership or to meet compliance requirements.  In addition, employee may participate in new District initiatives assessing risks, potential costs or liabilities and making recommendations.
Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• Minimum Bachelor’s Degree in Business Administration, Management, Risk Management, or other related field*;
• Minimum three years’ administrative experience in self-insured organization preferred;
• Minimum three years’ experience in workers compensation claims adjuster/specialist in large organization required;
• Additional experience in property casualty insurance or asset/risk management preferred;

*Acceptable equivalent of education and/or experience will be at the sole discretion of the District

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire;
• Valid Colorado driver’s license or valid Colorado identification;
• Attend and successfully complete Colorado Department of Workers Compensation Training within 6 months of hire;
• Attend and successfully complete Colorado Governmental Immunity Training (CGIA) within 6 months of hire;
• Attend and successfully complete any additional staff development training as required by state law or as directed.

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
Legal Knowledge – Risk Manager must possess a working knowledge of and promote and enact federal, state, and District education policies, standards, and procedures.  This position is responsible for supporting District systems in understanding and abiding by legal and ethical boundaries as outlined in the:

• Colorado Workers’ Compensation Act (1915, 2022)
• Every Student Succeeds Act (ESSA 2015)
• Health Insurance Portability and Accountability Act (HIIPA, 1996)
• Family and Medical Leave Act (FMLA. 1993)
• Americans with Disabilities Act, (ADA, 1990)
• Family Educational Rights and Privacy Act (FERPA, 1974)
• Colorado Governmental Immunity Act (CGIA, 1979)

Cultural Awareness – Risk Manager must also possess a basic knowledge of local cultural diversity and how District services are best provided.  Other knowledge expectations include but are not limited to:

• Exceptional Ability to maintain confidentiality in all aspects of the job; especially regarding personnel issues;
• Exceptional understanding of Office of Safety and Occupational Health (OSHA) general constructional and industrial safety standards/regulations;
• Well-developed oral and written communication skills with consulting abilities; preference for oral Spanish speaking skills;
• Well-developed interpersonal relationship building skills and public relations;
• Well-developed ability to negotiate, and set and meet deadlines and scheduled obligations;
• Strong attention to detail, organizational, planning and analytical skills;
• Strong ability to diffuse and manage emotional or stressful situations;
• Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities;
• Ability to manage competing priorities with frequent interruptions in a timely manner;
• Ability to accurately apply basic accounting and financial management standards to budgets, reports, and other financial transactions;
• Ability to visually display complex data in an understandable format;
• Ability to promote and follow Board of Education policies and building and department procedures;
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
  educational backgrounds;
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals;
• Operating knowledge of and experience with typical office equipment, such as scanner, copier, fax machine, etc.
• Operating knowledge of and experience with software programs for word processing, spreadsheets, and email; preference for experience with Google and Office 365 software packages;
• Working knowledge of a variety of vendor software, District’s worker’s compensation software, and District’s employee tracking software are required within 60 days of hire.

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE
Reports to:	Chief Operating Officer

 

POSITION TITLE	# of EMPLOYEES
Direct reports:	This position has no direct supervisory responsibilities.

JUDGMENT AND DECISION MAKING:  Work is self-directed upon assignment by the Chief Operating Officer or Superintendent and guided by Mesa County Valley School District 51, federal, and state policies, procedures, rules, regulations, and laws.  As a self-insured organization, this position requires thoughtful and timely attention to detail while using strong analytical, independent judgment, and prioritization skills.  Social competency in communication with others, the ability to negotiate in a tactful and respectful manner as well as sensitivity and concern in daily interactions is expected.  Employee is expected to act within standards and established procedures to make decisions and problem solve.  While errors made in decision making could potentially result in substantial impact to the District, the employee’s Supervisor is involved only in major discussions/decisions.

DIVERSITY OF DUTIES: Work duties are varied but administrative in nature requiring a level of expertise regarding risk management and industry norms, trends, and best practices.  Employee is responsible for monitoring, assessing, and informing leadership of any pending/proposed relevant legislation changes and their potential impact.  Duties require proficiency in multiple software systems, knowledge of our school district structure, culture, practices, and procedures, and the ability to negotiate contracts on the District’s behalf. General knowledge base of this employee includes Colorado employment law and our Human Resources Department procedures, Decisions and actions of the Risk Manager have long-term implications to the organization and an error could substantially impact the financial health, personnel morale, and good-standing of the organization.

The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: Physical requirements are those typical of an office environment including but not limited to:

1. Comfortably navigating distance and environment:

1. Navigate from desk to counter, printer, copier and other department offices/locations 50+ times in a shift;
2. Navigate administrative building complex including the parking lot and between buildings up to 10+ times in a shift;
3. Navigating environment is primarily administrative building interiors with some travel outside between compound buildings.
   1. Surfaces and environmental terrain can vary from (but are not limited to):
      1. Carpet, tile, wood, concrete, asphalt, grass, curbs, uneven gravel and dirt, uneven ground,
      2. Outdoor surfaces may be slippery with water, ice, snow or mud in inclement weather,
   2. Other surfaces and environmental terrain:
      1. Infrequent requirement to climb stairs outside or inside, less than 2 times in a shift;
      2. Infrequent requirement to navigate over/around obstacles such as furniture, boxes, office equipment, etc. less than 5 times in a shift,
4. Stationary requirement to continuously and comfortably sit or stand at assigned desk for up to 2 hours in one session.

 

2. Essential sensory and communicative activities include:

1. Continuously using hearing and speaking to exchange information in person, and or via telephone;
2. Continuously using, focus, color, depth, peripheral, long and near vision to monitor, assess, and determine.  Requires clear close vision, at 20 inches or less, and the ability to adjust focus which may cause eye strain;
3. Possess dexterity of hands to operate office equipment necessary to perform job functions including but not limited to repetitive hand motions from prolonged computer work.

3. Physical agility and strength include but are not limited to:
   1. Frequently lift, carry, or push weight up to 10 pounds, occasional need to lift, carry, or push weight up to 50 pounds.  Note: lifts over 50# require a two-person technique;
   2. Ability bend, stoop or squat to pick up items from the floor, shelves, counters, cupboards or other district property;
   3. Ability to extend arms and hands to reach shelves above head, into file cabinets, and across desk surfaces.

WORK ENVIRONMENT: The employee is occasionally exposed to moving mechanical parts in office equipment.  The noise level in the work environment can fluctuate from quite to moderately loud.

BEHAVIOR AND ACTIVITIES: Many of the behaviors and activities contained in this document were developed to support the Mesa County Valley School District Mission. In addition to specific task or job-related competencies, the Code of Ethical Behavior and other work principles will be recognized throughout this document.  A high standard of personal conduct to uphold and maintain personal integrity and ethics is required as well as the avoidance of substance abuse and other risk-taking behavior.

How to Apply

Please apply directly on our website: https://www.applitrack.com/d51schools/onlineapp/default.aspx?Category=Administrative+Support+Staff

Bureaus: Colorado. Job Categories: Full-Time. Job Types: Operations / Administration. Salaries: 60,000 - 80,000.