Operations / Administration Administrative Assistant
Job Description
American Indian Academy of Denver (AIAD) is a STEAM (science, technology, engineering, arts and math) school opening at the beginning of the 2020 school year providing rigorous learning opportunities for 6-8th grade students.
We are looking for: an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will work directly with both Head of School and Office Manager and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced start-up environment.
Administrative Assistant: will perform clerical work supporting the Head of School and other administrators, interacting with students, providing information to families and community partners, and will complete various tasks assigned by the Head of School and/or Office Manager.
The Role and Responsibilities:
• Greet and provide support to all visitors, always ensuring a great first impression for our school
• Familiarize students and families with the AIAD program both individually and building-wide
• Provide administrative support for AIAD including correspondence (email, phone, face-to-face), editing, database organization and management, general office support
• Provide support for school events, community meetings, and student recruitment campaigns
• Provide registrar support for the AIAD to enroll new students and manage the student record system
• Learn MailChimp to assist in the creation of the AIAD newsletter, manage mailing lists promotional reminders, event invitations, and organize RSVPs
• Schedule meetings and appointments for Head of School
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff
• Awareness of website content, sharing recommended edits with Head of School
Skill Requirements:
• Minimum of 2-3 years in an administrative assistant role, ideally in a public school or charter school environment or relevant experience or equivalent
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor
Nice to Have:
• Passion for the continual development and establishment of a positive, diverse, and inclusive school culture
• Experience with basic accounting and budget management
• Experience working with underserved, underrepresented and diverse populations
• Bilingual in Spanish
