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8 Apr 2021

Operations / Administration Finance Manager

Literacy Trust
 New York, New York County, New York, United States

Job Description

At Literacy Trust, we believe education is a basic human right and access to high-quality literacy instruction is a cornerstone of our democracy. Our mission is to leverage existing resources in school communities to increase educational capacity and create fluent, motivated, self-confident readers.

We provide professional development to allow teachers, paraprofessionals, and other school community members to utilize our signature literacy intervention program, Reading Rescue. We strive to build sustainable intervention models that eventually become a core component of the school’s literacy ecosystem. Literacy Trust is currently partnering with more than 140 New York City schools, reaching over 1000 educators and 1000 students, throughout the five boroughs.

At Literacy Trust, we promote events, ideas, thinking, programs, and communities that inspire action in pursuit of universal access to literacy. To learn more about Literacy Trust, please visit:

About the Finance Manager:

Our dynamic, growing organization seeks a Finance Manager to join our team in order to manage our daily accounting and financial transactions. Reporting to the Director of Talent, Operations, and Culture, the successful candidate will be a strategic and analytical thinker, a problem solver, and possess a strong attention to detail. The Finance Manager will perform key transactional, analytical, supervisory, and managerial functions supporting the agency with an annual budget of approximately $3M. The Finance Manager will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly, enabling the long-term success of the organization. Key areas of oversight include grant and fund accounting, contract billing, budgeting, banking, preparation of reports, and maintenance of records.

(Note: responsibilities listed below define our standard work in a pre-Covid environment when schools are operating normally; we have been constantly shifting how we support schools and how we operate internally in order to meet the needs of distance learning.)

Key Responsibilities:

  • Accounting & Reporting
    • Oversee the general accounting, including journal entries, cash disbursements, accounts payable, cash receipts, accounts receivable, reconciliation of bank accounts, and adjusting journal entries, among other things.
    • Ensure that all financial activities involving funds awarded (federal and non-federal) are accounted for in compliance with rules and GAAP, grantor and/or agency-specific requirements, and Literacy Trust’s accounting policies and procedures, and proactively stay up to date on changes to regulations.
    • Direct and manage the documentation of accounting policies and procedures.
    • Prepare monthly, quarterly, and annual financial reports for departmental directors, and Board of Directors.
    • Prepare short- and long-term cash flow analysis, monitor cash flow.
    • Provide financial reports to funders and partners as requested.
    • Prepare and oversee the annual audit and preparation of federal filings including IRS Form 990 ensuring timely filing.
  • Budget Management
    • Co-lead the drafting of the organizational budget, ensuring that organizational strategic priorities are properly funded.
    • Provide grant budgets, and strategic support in fundraising efforts to optimize revenue.
  • Financial Supervision
    • Design and implement internal controls; ensure checks and balances.
    • Oversee the physical & electronic filing, safekeeping, archival, retrieval of financial documents.
    • Respond to inquiries from vendors, funders, partners, and internal staff re: financial matters.

Core Competencies:

  • Financial analytical skills
  • Long-term financial planning
  • Strong pursuit of accuracy
  • Efficiency and optimization
  • Project-based cost accounting


  • Bachelor’s degree in Accounting or Finance. Certified Public Accountant (CPA) or Master of Business Administration (MBA) a plus.
  • 5+ years of experience in nonprofit accounting, with strong knowledge and understanding of Nonprofit GAAP.
  • Outstanding budget drafting/management, analytical, writing, and organization skills with capacity to manage projects and successfully prioritize among multiple tasks.
  • Experience handling numerous government contracts for various government agencies, including federal, state and city such as the Department of Youth and Community Development’s (DYCD) and the Department of Education (DOE).
  • Experience with Quickbooks. (Expensify,, Salesforce experience is a plus.)
  • Proficient in Microsoft Office products, including expertise in Excel.
  • Ability to maintain highest confidentiality when dealing with sensitive or private information.
  • Passion for Literacy Trust’s mission, impact, and interest in investing external
    stakeholders in the work.
  • Must be authorized to work in the U.S.


  • Salary: $70,000
  • Excellent benefits package: We provide employees with 100% coverage for medical, dental, vision, and life insurance, in addition to partial coverage for family members. We also provide retirement accounts with an employer match.
  • Professional development: We provide employees with a professional development budget after your first year of service because we want to see you grow in a way that’s meaningful to you.
  • Vacation: We offer employees 15 vacation days. Additionally, employees have the Department of Education winter break and the first week of July as paid time off.
  • Work-life balance: In case the vacation time or summer Fridays didn’t make it clear, we pride ourselves in supporting staff to have a healthy work-life balance, including occasional days to work remotely when appropriate.
  • Fun work environment: We love to celebrate accomplishments, birthdays and more.

How to Apply

To Apply: Please send a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position here.

Bureaus: New York. Job Categories: Full-Time. Job Types: Operations / Administration. Job Tags: Bureaus: New York. Job Categories: Full-Time. Job Types: Operations / Administration/Finance.