Operations / Administration Data Submissions Coordinator
Job Description
ORGANIZATION OVERVIEW
The Colorado Charter School Institute (CSI) is a statewide charter school authorizer whose mission is to foster high-quality public school choices offered through charter schools, particularly schools that are focused on closing the achievement gap for at-risk students. Governed by a board of nine members appointed by the Governor and Commissioner of Education, CSI currently serves a diverse portfolio of 39 schools across the state of Colorado serving over 17,000 students. CSI is uniquely positioned to serve and promote charter school innovation in communities throughout Colorado and to be a leader in improvements in authorizer practices. CSI aspires to continue growing the quality and quantity of its portfolio of schools in Colorado in response to the need for high quality, innovative charter school options. Our organization is at an extraordinary point of opportunity and is poised to make additional systemic changes that will yield improvements within the portfolio’s overall student achievement.
POSITION SUMMARY
CSI is seeking a data-loving, customer-service oriented team player to join its growing Data Submission Team. This team is responsible for working with CSI’s 39 portfolio of schools to provide training and technical assistance related to the collection and validation of student, staff, and school level data for the 12+ annual state and federal data collections. Qualified candidates are those with a strong understanding of intermediate Excel, have a positive attitude, are proactive and extremely organized, and are open to reflecting and continually improving upon our team’s practices. If this sounds like you, we encourage you to apply!
DEPARTMENT: Data and Accountability Systems
REPORTS TO: Data Manager and Director of Data and Communications
ESSENTIAL DUTIES AND ROLE-SPECIFIC RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.
- Coordinate with Charter School Institute schools to complete state and federal data collections, including all interchanges, snapshots, year‐round, and periodic collections
- Provide training and tiered support on each data collection, including purpose of report, understanding and clearing errors, data validation, and adherence to audit requirements
- Track school compliance with submission requirements, including file submission, error clearance, and certification deadlines
- Document CSI and school processes for completing all state and federal data collections, including best practices in data entry, validation and security
- Develop tools and resources to streamline the data collection process for CSI and schools, including development of error checking tools
- Manage CSI district and school user accounts in CSI’s secure file transfer software and also in the Colorado Department of Education data submissions portal
- Coordinate access to resources for utilizing SIS and plan management systems for the purpose of state and federal reporting
- Support CSI’s District Assessment Coordinator in the troubleshoot and error-resolution for assessment-related data collections, including SBDs, READ and School Readiness collections
DEPARTMENT RESPONSIBILITIES
- Ensure that all training, technical assistance, and compliance monitoring includes tiered processes and actions based on school performance
- Provide school performance and operational evaluation for inclusion in the CSI Annual Review of Schools for all managed programs
- Participate in the review of all charter applications as a member of the CSI Review Team
- Provide operational support for the Director of Data and Accountability Systems
- In coordination with the Student Services unit, provide technical assistance and validate programmatic data for state and federal reporting
- In coordination with the Assessment and Evaluation unit, validate assessment data for state reporting
KNOWLEDGE, SKILLS & ABILITIES
- Excellent written and verbal communication skills
- Excellent analytical and organizational skills
- A proven ability to design and facilitate effective trainings to a variety of stakeholders
- A proven ability to proactively improve systems and identify potential internal and external customer issues
- Detail-oriented with demonstrated ability to follow-through on projects
EXPERIENCE
- Demonstrated experience with advanced Excel features
- Demonstrated experience with project management
- Experience managing multiple ongoing programs or projects with internal and external stakeholders
EDUCATION
- Bachelor’s degree preferred
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting. The noise level in the work environment is usually low to moderate.
NOTE
This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. CSI may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
SALARY RANGE
- $3,750-$4,750 per month. Commensurate with experience.
BENEFITS
As an employee of the Colorado Charter School Institute (State of Colorado), you will have access to a variety of benefits to include medical, dental, paid holidays, paid vacation and sick time, no-cost life and disability insurance (with additional paid options), Flex Spending and Health Savings Account options, and membership in Colorado Public Employees’ Retirement Association (PERA).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting. The noise level in the work environment is usually low to moderate.
NOTE
This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. CSI may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
