School Network Staff Director of Finance (Network Position)
Job Description
Reporting Relationship:
Chief Operating Officer
Supervises:
School Business Managers
Finance Division Staff
Primary Function:
The Director of Finance will be responsible for oversight, processing and recording of fiscal accounting transactions for Capital Preparatory Schools. Our schools are located in the NY and CT. He/she will be responsible for recording and processing of all fiscal transactions, including but not limited to; payroll, accounts payable, accounts receivables, journal entries, and others. He/she will complete the monthly close process, reconciliation of accounts, grant reporting, and state or federal reporting. He/she will serve as a key source of information to charter school staff, and play an integral role in continually assessing and improving services provided to the schools. The position is based at Capital Preparatory’ s main office located in Bridgeport, CT but will require travel between our CT and NY schools.
Typical Duties and Responsibilities:
- Maintain a General Ledger System and Chart of Accounts in accordance with GAAP.
- Ensure proper recording of all transactions in QuickBooks and other fiscal systems.
- Prepare and present regular reports for the Leadership Team and Board of Trustees, including the preparation of monthly financial statements for presentation at the monthly board
- Manage the monthly and yearly closing
- Manage all financial audits and determine the need for an OMB Circular A-‐133 audit on a yearly
- Coordinate 990 tax filings with external
- Issue 1099’s to vendors and contractors yearly, as
- Oversee payroll processing for all schools, including 941 filing and payroll reconciliations.
- Issue W-2’s to employees yearly, as required.
- Reconcile bank statements and other asset and liability accounts on a monthly, quarterly and annual basis.
- Implement and maintain Fiscal Policies and Procedures and other internal control and workflow processes or procedures.
- Prepare and monitor the annual budget.
- Develop and implement models for multi-year budgets and forecasts.
- Process purchase order approvals and
- Prepare reports for authorizers, including the NYC Department of Education, CT State Department of Education, SUNY and a range of governmental agencies (compliance reports, annual reports, renewal application, program reports).
- Ensure proper documentation and implementation of government-‐funded grant programs (e.g. E-‐rate, Title I, Title II, and others).
- Establish minimum vendor requirements and evaluate vendors and contractors to insure they meet the minimum requirements to work in the
- Assist COO or Leadership Team with fundraising efforts, including researching potential public/governmental funding sources and developing funding plans.
- Participate in Board of Trustees Meetings or Committees.
- Manage the financial aspects of special grants and
- Contribute financial and management perspective to school planning and
- Supervision, evaluation, training and development for network and school based fiscal and operation teams.
- Perform all other duties as may be assigned.
Qualifications:
- Master’s degree from an accredited college in Accounting, Finance or related field preferred. CPA preferred.
- Minimum of seven (7) years’ experience in school or non-profit accounting and budgeting.
- Minimum of five (5) years’ experience with CT and NY charter schools is required.
- Proficiency with computer applications, i.e. Microsoft Word, Access, Excel, PowerPoint and Windows. QuickBooks, AnyBill, Intacct, ADP experience is a plus.
- Ability to establish and maintain effective working relationships.
- Ability to work under stressful situations and within specific time constraints.
- Excellent time management and organizational skills.
- Excellent communication skills.
- Ability to work independently.
- Ability to maintain confidential information.
- Ability to work an extended day, if necessary.
NOTE: The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all duties or as a contract. In all cases, these relationships, functions and their applications are subject to change.
