Finance Director of Finance
Position: Director of Finance
About Us: Montezuma-Cortez Mission and Values
Our district is dedicated to ensuring all our students reach their potential and graduate ready for college and career. Everything we do is guided by our mantra. Every Student. Every Day.
Together we are:
- Growing out teams of effective and committed educators
- Creating a culture of high expectations
- Respecting our diversity
- Inspiring community trust and support
- Building pathways to successful future
REPORTS TO: Superintendent of Schools
POSITION SUMMARY: This position reports to the Superintendent and plays a key role in the daily operations of the Financial Services Department (Business Office), with strong emphasis on budget development processes, and long and short range planning. The Director will manage and oversee budgeting and payroll functions. The Director will carry out budget development and budget oversight, to include developing, analyzing, and providing assistance and making recommendations to ensure compliance with the adopted process. This position will assist with managing the business, financial and administrative functions within the department, and supervision of all finance staff.
- Financial Planning and Budgeting. Provides organization for, prepares, and monitors the budget; and continually communicates and informs the school board, the staff, and others about the budget and its changing status.
- Fiscal Accounting and Financial Reporting. Provides organizational structure, personnel, procedures, monitoring and appraisal for the fiscal accounting system; keeps the Superintendent and Board of Education informed of financial conditions; and prepares financial reports for the Board of Education and the Colorado Department of Education.
- Cash Management. Establishes, monitors, and appraises a cash investment program and procedures; and communicates activities and results of the investment program to the Superintendent and Board of Education.
- Fiscal Audits and Reports. Provides for effective internal controls and accurate, legal, proper and complete financial transactions; continually monitors fiscal records, transactions, entries and statements for regularity and accuracy; and provides for and communicates results of an independent audit of financial operations.
- General Management. Serves as a contributing member of the Administrative Leadership Team; develops a comprehensive plan, provides the organizational structure and personnel, coordinates work activities, appraises and adjusts work activities, and creates a positive work climate for the school district.
- Pupil Counts. Works closely with the Director of Technology to provide organization structure, personnel, procedures, monitoring and appraisal for the October 1 pupil count; communicates results of the count and its implications on funding to the Superintendent and Board of Education; prepares reports for the Colorado Department of Education; and aids in the annual state audit of the pupil count.
- Payroll Management. Develops, implements, appraises and adjusts a plan for payroll services and salary payments including determining the performance of personnel services, authorizing the release of salary payments, and determining the system for delivering salary payments; and prepares special reports as required (income tax, social security, retirement, etc.)
- Purchasing. Develops, implements, appraises and adjusts a comprehensive plan, purchasing calendar, system forms and management of personnel for purchasing; cooperates with and assists all in determining the supply and equipment needs of the school district and in authorizing payment; prepares specifications, bid documents and contract forms in accordance with legal requirements and Board policy; and informs school district personnel about the purchasing program.
- Capital Improvements Management. Prepares and annually updates a five-year plan for financing capital improvements; and determines methods, procedures, and control system for, appraises and verifies appropriate spending in the capital improvements and debt service programs.
- Charter Financial Oversight. Provides limited oversight to charter financial performance including: inclusion of charter data in audits, issuance of annual purchased services agreements, and preparation of annual financial performance snapshots.
- Office Management. Develop, implement, appraise and adjust a plan for staffing and operating the business office; provides appropriate office forms; selects business office furniture and equipment.
- Educational Resource Management. Prepares, in cooperation with the Superintendent and Administrative Team, goals, objectives, and a chart of accounts for the school business operations program in order to carry out the school district program structure; prepares and annually updates five-year financial projections; and continuously evaluates the effectiveness of resource allocation and utilization for all school district programs.
- Student Activity Funds. Develops, utilizes, appraises and adjusts accounting procedures, records and controls for school activity funds; and guides fund managers in legal and regulatory responsibilities relative to correct management of activity funds.
- Data Processing. Develops, implements, appraises, and adjusts a plan to meet the data processing needs of the school business operation and a plan for employing, orienting, evaluating, assigning work activities to and managing data processing staff; informs staff and others about the planned activities and accomplishments of the data processing program.
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SUPERVISORY DUTIES: Accountant, Bookkeepers and Payroll specialist involved with business office.
CONTACTS: Administrators, employees, Board of Education, public, banks, investment companies, vendors, insurance companies.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.