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7 Jul 2020

Finance Finance Assistant

Equality Charter School

Job Description

Standard 1:

Purchasing/Accounts payables/Receivables/Logistics/Payroll Processing:

The Finance Assistant purchases supplies, materials, and assets using cash funds and non-cash funds.

Receives requisitions, verifies the correct budget code and description, creates purchase orders tying items to the appropriate account.

  • Manages all logistics related to returning supplies, materials and assets purchased in error or damaged in transit.
  • Follows up on pending orders and “partial” orders to ensure timely delivery and order completion.
  • Attends weekly meetings with Finance Manager and CFO to go over open PO’s, bills to be paid and partial orders.
  • Negotiates pricing for fiscally responsible purchasing.
  • Process invoices and reimbursements.
  • Matches purchase requisition with invoice before submittal.  Files copy of checks in Cash Disbursement binder.
  • Handles shipping responsibilities including UPS, FedEx, and postage meter.
  • Tracks fixed assets, including technology, as they arrive to school in database. Maintains fixed asset binder. Labels all fixed assets according to school coding system.
  • Assists with annual fiscal audit schedule preparation, including prepaid expense schedules, accrued salary schedules, and other reports as needed.
  • Logs all approved reimbursement requests as PO’s in Quickbooks, in conformity with EFT and other cash disbursements.
  • Ensures all EFT’s are entered and paid into Procurify and Quickbooks.
  • Generates BTRR monthly reports in Quickbooks.
  • Dispute any discrepancies in relations to invoices, Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
    Protects organization’s value by keeping information confidential

Standard 2: Supports Instructional Program

  • Supports the implementation of Positive Behavior Interventions and Supports (PBIS) and serves as a check in, check out person for our secondary PBIS intervention
  • Participates in weekly finance team meetings
  • Attends weekly Professional Development meetings as needed
  • Supports with the supervision of students during student lunches
  • Supports the Executive Director, Principals, Chief Financial Officer, and Finance Manager with all other duties as assigned



How to Apply

Please visit our career page to apply!

Bureaus: New York. Job Categories: Full-Time. Job Types: Finance.

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